Digital Transformation: Corporate Directory

As mentioned last week, we are going to highlight a Team on the Run feature and it’s use in the digital workplace.

Corporate Directory

Team on the Run provides businesses with their own corporate directory within the app and online. The corporate directory allows you to provide information on each employee including number, name, email, position and groups that they are a part of.

Build a Strong Team

Having a corporate Rolodex of your co-workers at your fingertips makes both new and old employees feel more comfortable within their work environment. Need to get In-touch with someone from HR? Just look up the HR group in your directory and instantly get in contact with the right person. Stuck working from home one day and don’t have a co-worker’s phone number or email on file? With Team on the Run that strain of hunting down a co-worker’s information is gone.

Establish Open Communication

One of the keys of having a corporate directory through Team on the Run, is for its ease of use when establishing open communication across departments and teams alike. When bringing on a new employee a strain I noticed in the past, using other messenger services like Skype, Slack, and Microsoft Lync, is you have to add people yourself.

When a company utilizes Team on the Run and brings on a new employee, once they download the app they have instant access to the entire directory of their company. They can simply be placed into Marketing, Sales, HR, or whichever channel is needed and instantly feel comfortable.

Having access to corporate groups aides in cross communication between multiple departments which leads to better overall performance within a company.

Streamline Processes

Within the directory, you have the option to set up group chats with co-workers and even title the conversation. Having the ability to title conversations is a good way to stay on top of projects, and with the ability to add people to the group chats you can make sure that everyone needed for the project is receiving the same messages.

In my role, having access to groups in the directory makes it simple to send documents, calendars, and tasks to multiple departments with just a few clicks. The goal of our corporate directory is to streamline all your business processes through it. Whether you need to touch base with someone from marketing, send a document to sales, or set up a project across multiple departments, Team on the Run gives you the ability to handle all, instantly, through one singular app.

Keep your Business and Personal Communication Separate

Team on the Run’s corporate directory runs side-by-side with your own contacts, thus allowing you to keep both your business communication and your personal communication separate from one another. No need to worry about texting the “right Mike” and being unsure if it’s rec league basketball Mike, or work Mike.

Team on the Run takes the simplistic approach to giving you an all-in-one corporate communications platform across all your devices. No matter where you are, just log into your Team on the Run account and you’ll have instant access to your company without the hassles.

With Team on the Run, our aim is to relieve you of the pain points of the digital age and help aide you on the transition to the all digital future.

Each Monday, over the course of the next several weeks we will highlight a feature provided by Team on the Run and it’s place within a company’s digital transformation.

Learn more about how Team on the Run’s corporate directory can improve your teams communication: Team on the Run

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Digital Transformation Made Concrete: Part 3

Digital Transformation Made Concrete: Part 2 examined the “how” portion of the digital transformation by outlining how it can protect your business. This piece will speak to the why.

When we look at the overall meaning of digital transformation we look at what exactly it does. Digital transformation is the process of shifting your organization from a legacy approach to new ways of working and thinking using digital, social, mobile and emerging technologies. It involves a change in leadership, different thinking, the encouragement of innovation and new business models, incorporating digitzation of assets and an increased use of technology to improve the experience of your organizations employees, customers, suppliers, partners and stakeholders.

When shifting your company’s approach towards the “new-age” what you are looking to do is unify all your platforms and make things easier to use while also being cost efficient.

This is where Team on the Run comes in.

With the addition of My Business, Team on the Run is now an all-in-one digital transformation platform that is built to not only improve company conversations but process management, workflow, and form filing for the entire company.

Team on the Run offers a plethora of tools for all types of businesses. Whether you are a fleet management or facilities management company looking for a geolocation and Push-to-talk feature or a healthcare company looking for an improved corporate directory.

With tools like push-to-talk, geolocation, dispatch management, multi-channels and a business process management solution, Team on the Run is equipped to aide any business during the digital transformation.

The digital transformation is a digital-first approach on how we do business. With Team on the Run we aim to amplify that approach. Available across all devices, we are able to provide you with a seamless platform to perform daily business related tasks on.

From the coffee shop across from the office, the beaches in the Bahamas, or the conference room, Team on the Run gives you full access across your devices to run and maintain many aspects of your business. At all times you will have access to your corporate directory, departmentalized ‘channels,’ cloud storage, and an all-in-one task management suite.

Our job is to make your transition to a paperless, wireless, and unified age of business as seamless and simplistic as possible.

Each Monday, over the course of the next several weeks we will highlight a feature provided by Team on the Run and it’s place within a company’s digital transformation.

Interested in My Business? Get in contact: CLICK HERE

As always, to simplify your business and learn more about our web to mobile feature, visit us here: Team on the Run

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It’s 9:00 AM, Do You Know Where Your Employees Are?

A Common-Sense Approach to Monitoring

The What:

Some things in life need not be explained.  Geo-tracking your company vehicles and monitoring employees’ activities while on the clock is quickly becoming a mainstream practice.

The Catch:

There are obstacles an employer needs to overcome before policy adoption rate is 100%. Like all things, knowledge is power and communication is the key. The following are some “good to know” items designed to help employers and employees accept the practice of monitoring in the work environment – and, in fact, feel good about the results.

The Take-Away:

Communicate early and obtain employee’s written consent of your outlined Monitoring/Tracking policies.

Spread the Word – Get Consent

Legal Limits of Employee Monitoring: Generally speaking, employers have the right to monitor employees on the job – with some limitations.  Always check with your legal representative for specific laws in your state or profession.

Federal Law: Employers may have the right to monitor employees’ activities via email or GPS as they perform their work, although eavesdropping is not so clear cut. Placing microphones/bugs in the office area is generally legal, but a microphone in the cafeteria where one could assume they are free to speak about personal ideas and comments, is not; cameras/bugs in the locker rooms and bathrooms – a big “no-no”.

State Law: State Laws about workplace monitoring efforts vary, mostly around consent issues—whether the monitoring occurs via e-mail, audio/video or Geo-tracking. It is recommended that you communicate with employees about monitoring and get written confirmation of employees consent.  Employees should also have the availability to turn off tracking devices during non-work hours.

The Do-Nots:

  • Avoid targeting legally protected classes. This includes people chosen on the basis of age, race, gender, religion or disability. Be sure there is no discriminatory impact on employees whom you choose to track.
  • Keep monitoring/tracking devices out of non-work areas. Non-work areas include bathrooms and locker rooms where people disrobe.
  • Be consistent in your action; avoid the appearance of selective discipline. Every situation is different; seek legal advice before introducing a monitoring program in your workplace.

 The Good:

  • Monitoring employee productivity like, work-day ‘Check In – Check out’ is simple and affordable.
  • Improved Customer Service: this will always be good for business, profits, and employee retention.
  • Monitoring/Tracking gathers information on business analytics; illustrates your company’s best productive teams/time helping management plan for changes and workforce improvements.
  • Decreasing distractions: If employees are aware that their activities are monitored, there is an obvious decrease in non-work activities.
  • Safety: Having awareness of where your drivers/employees are located should give them peace of mind, especially at night or in severe weather or other threatening events. There is a life-line for them via your dispatcher if needed.
  • Drivers will make better decisions, like seat belt usage and controlling speed. This could have a direct impact on your insurance rates.
  • The Bottom Line: If you share the information of improved results with your employees – it can give them a sense of ownership and satisfaction that they are adding value and this translates into a more stable company and creates job security.

The Bad (as you can see a much shorter list)

  • Distrust and fear among workers.
  • Increase employee turnover.
  • Monitoring could decrease productivity as it may cause stress.

The Commentary: Keep the human aspect of running your company in the forefront. Machine monitoring is practical and should be part of every company strategy, as it is nowadays, so affordable.  But, the value of remembering team spirit, with individual personalities and ideas — should not be pushed off to the side.   Open monitoring can improve workforce moral, safety, and profitability.  Go Team on the Run.