Team on the Run updates check-ins at the workplace with cutting edge Near Field Communication (NFC) Tag

A couple of months ago we were happy to announce the addition of new NFC Tag technology to the Team on the Run service.

Today our post is about popular use cases for this technology in different industries, but first:

What is Team on the Run Near Field Communication (NFC) Technology?

Long and technical story short, Team on the Run uses the built-in NFC technology of your Android smartphone to send an automated message from your device to a central company database when in close contact with an NFC tag (or reader). Team on the Run allows you to create custom messages that fit each use case. The message that is sent could be text or it could change the status of a task in your company’s centralized management system. Team on the Run’s NFC Tag feature harnesses the technology you already have but are not using, and allows you to automate daily processes, streamlining your business activity and saving you resources at a very reasonable price. NFC Tag is a real steal that is included in our most basic package. You can read more about it HERE, otherwise scroll down for some examples of this technology.

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Use Case Example 1: Hotel Management

  1. Inexpensive and tiny sticker NFC tags are placed on the door of every hotel room.
  2. Maids are provided with Android devices with Team on the Run app pre-loaded on them
  3. Alert message is customized and linked to hotel Central Management System via open API to change room status from occupied to vacant
  4. Maids are trained to swipe device over each room on their way out once it has been cleaned

Proven Benefits: 60 min/day time savings per maid, no need to report the room status change to reception as room status change will take place automatically in the system

Use Case Example 2: Night security staff recurring check in

  1. Inexpensive and tiny sticker NFC tags are placed on the door of every room in a building floor
  2. Security Guards are provided with Android devices with Team on the Run app pre-loaded on them
  3. Alert message is customized and linked to business Central Management System via open API to send an alert if security agent has not checked into a room in X minutes with the exact time and location of the last check in
  4. Security staff are trained to swipe device over each room door as they make their rounds

Proven Benefits: Assurance of proper supervision of your business, quick reaction time in case of break in or other abnormalities.

Use Case Example 3: Fleet Management

  1. Inexpensive and tiny sticker NFC tags are placed in each vehicle of the company fleet
  2. Drivers are provided with Android devices with Team on the Run app pre-loaded on them
  3. Alert message is customized and linked to business Central Management System via open API to connect a specific driver to a specific vehicle
  4. Drivers are trained to check out a vehicle by swiping their device over the badge at the beginning of their shift

Proven Benefits: check in real time if your vehicles are in use or not, see who is using them and where they are located

Read full press release about Team on the Run Fleet Management Services HERE

It doesn’t matter if you work in the fields we list in the examples above or in others. There are many different ways to use NFC Technology to your advantage! Try out the service for free by subscribing HERE, and leave us your use case examples in the comments section. We love to hear your feedback!

Best Wishes,

The Team on the Run Team

www.teamontherun.com

Team on the Run is the perfect HIPAA-ready communication tool for healthcare professionals

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With headlines such as “$1.44 Million HIPAA award upheld after Walgreen pharmacist shared patient data” -Indy Star, Nov 17, 2014; healthcare professionals in the US know about the risks of communicating sensitive patient information via popular messaging tools all too well.

In order to ensure the confidentiality of patient data, the treatment of all Personal Health Information (PHI) across healthcare specialties (doctors, pharmacists,dentists,etc.) is strictly regulated in the US. With the advent of mobile communication it is becoming more inconvenient to adhere to the regulations since many healthcare professionals need to communicate with their team quickly, many times on the go, and most instant messaging software available, especially when free, is vulnerable and open to liability. Team on the Run addresses this issue by providing secure and instant communication via encrypted Smartphone app or web browser version (WebChat).

Team on the Run can help you control your communications to increase efficiency and ensure compliance.

  • Real time communication
  • Military-grade security
  • As intuitive as texting
  • Verification for read and receipt
  • Control who has access to information

Hipaa ready

Read below just a few examples of how Team on the Run can easily solve current issues in the healthcare sector:

1) Team on the Run Helps Hospitals Work Faster

The Challenge: A regional hospital needs a way to help its small staff see more patients and process prescriptions efficiently, while adhering to HIPAA guidelines on PHI security.

The Solution: The Team on the Run solution, installed on healthcare professionals’ existing devices, allows instant, real-time communication between staff members clearly. Removing the need to play “phone tag”, deal with voice mail, or wait for bulky emails.

The Result: Staff free up enough time to see up to 50% more patients. The time saved in communications reduces patient wait times, sends procedure results back to doctors faster, and allows personnel to see more patients per shift. This is especially important for organizations with limited staff!

2) Team on the Run Protects Local Pharmacy from Lawsuit

The Challenge: A customer is embarrassed when a former partner divulges sensitive health information about them publicly. The customer thinks the pharmacy may have accidentally leaked PHI to their partner. The pharmacy may be confident that their staff is well-trained in honoring the HIPAA “Privacy Rule”, but how do they prove their data security to a court?

The Solution: Unlike SMS texts or other messaging services – Team on the Run messaging tracks records sent and received, and is designed with the latest protection protocols. The Team on the Run solution includes an extra level of authentication to help ensure that sensitive information is only sent to verified recipients. External control features can prevent former employees from taking private PHI with their devices should they leave.

The Result: The technical specifications of the Team on the Run solution, along with the secure records of staff members using the solution, can help protect you from liability through providing chain of custody for the receipt of private information.

3) Team on the Run Helps Doctors Work Remotely

The Challenge: Doctors and nurses sometimes make house calls, work from remote locations, or sometimes respond to an emergency when not officially on duty. They may need a way to communicate in real time, without compromising the security of personal information.

The Solution: The Team on the Run solution allows for separate, distinct groups. Doctors need to share information, including files or images, with a specific team of nurses, assistants, and specialists for a specific patient. They need a way to discuss information about that patient, without sharing this private information with other staff who are not involved with that patient’s care.

The Result: Doctors and other staff can get the needed information in real time, without breaching security by sharing or receiving non-pertinent information. Other communications platforms give users “one big room” where they create a HIPAA privacy violation risk by dealing with messages from all users, regardless of relevance.

Team on the Run is THE next generation all-in-one mobile business communication tool. The TOTR solution guarantees safe and verifiable reception of all types of messages: text, corporate documents, maps, contacts, photos, videos, music, and more! Developed and backed by established VAS provider StreamWIDE, this effective collaboration software brings businesses into the mobile-age easily and efficiently, saving managers and employees across-industries resources and raising the organization’s bottom line.

Learn more at www.teamontherun.com or www.streamwide.com and if you enjoyed this post, browse our other blog posts to read about Team on the Run’s many other powerful business-oriented communication features and follow us on social media!

If you would like to know more about provisioning your team with Team on the Run, check out http://www.teamontherun.com and sign-up in just a couple of minutes via the “Subscribe” section, or contact our team directly at andrea@teamontherun.com.

Best,

The Team on the Run Team